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A meeting of Odstock Parish Council was
held at 7.30 pm on 4th September 2002 in The Radnor Hall.
Present: Mr R Underhill (Vice-Chairman),
Mr R Poynting, Mr C Berry, Mr R Parsons (Clerk), District
Cllr Bryan Rycroft and five members of the public.
Apologies were received from Dr S Elcock and Mrs J Payne.
Mr C Whitley and Mr S Martin were absent.
35/02
Comments from the Public: * A parishioner
pointed out that the time of the meeting was missing from
the notice posted on the notice boards. The Clerk
apologised for the unintentional omission. * Littering is
posing a problem in the Odstock bus-shelter. Action:
the Clerk to investigate the possibility of providing a
waste bin.
* Concern was expressed about the lack of 30mph warning
signs between Britford and Salisbury. Action:
the Clerk to consult WCC Highways and suggest that signs
could be painted on the road surface. * District Cllr
Rycroft advised that there will be a public presentation
of the proposals for the Harnham relief road and the
Britford Park & Ride scheme at the beginning of
October. * Cllr Berry agreed to investigate the status of
the local Neighbourhood Watch. * The Clerk will discover
which areas of grass in the Parish are being cut and by
whom.
36/02 Declaration of Interest: Cllr
Underhill declared a personal interest in the Nunton
field because of his employment by the owner.
37/02 Minutes: The minutes of the annual
Council meeting held on 8th May 2002, having been
circulated, were agreed and signed by Cllr Underhill.
38/02
Matters Arising:
* There is significant concern about the lack of progress
regarding the proposed lease on the Nunton Field. Action:
Cllr Underhill agreed to pursue the matter with the
relevant parties.
* A letter had been received from an Odstock parishioner
regarding the provision of a facility for the sport of 'dirt
jumping' with pushbikes. Action: Cllr
Underhill agreed to pass the letters to the Landowner and
solicit a response.
* There is substantial concern that the agreed
introduction of swings into the Odstock Playing field
might not be the most appropriate use of R2 funds. It was
agreed that the Council's decision should be re-evaluated
at the next PC meeting. Action: Cllr
Berry will consult with Odstock parishioners and report
back to the PC.
* The manufacture of notice boards is proceeding.
* The Clerk reported that, although there had been no
change in the statutory requirement under the 1996
Account and Audit Regulations, the Audit Commission had
recommended that an Independent Internal Auditor should
be appointed to oversee Parish Council affairs. The
Council approved the proposal that the Clerk should
approach an unconnected parishioner in anticipation that
this person would be able to provide the assurances
required by the External Auditor under the new Audit
regime. The Notice of Audit is currently displayed on the
village notice boards and the 26th September 2002 has
been specified as the date for the Exercise of Electors
Rights.
39/02
Finance: * The Clerk produced copies of the PC's
financial summary and proceeded to explain each item of
account and the Bank reconciliation as at 31st March 2002.
Cllr Underhill signed the original as a true record and
it was agreed that this should form the basis for the
Independent Internal Audit. * The Council agreed to the
Audit fee of £108 plus vat for the previous year's audit.
* A letter from the Odstock and Nunton PCC invited the
Council to repeat its annual contribution towards the
expense of cutting the grass in the two Churchyards. * In
the past a grant has been made towards the publication
costs of News & Notes. It was agreed that this should
be repeated. * The Clerk's remuneration was considered.
This has been £7 per hour since April 2000. A decision
will be made later. * The Council approved the following
payments:
Bodenham Store - Jubilee Mugs ---------- 105 - £200.00p
R V Maidment Ltd - Skip hire ------------ 106 - £235.00p
Audit Commission - Audit fee 00/01 ------107 - £126.90p
Radnor Hall - Lease --------------------- 108 - £500.00p
Odstock & Nunton PCC - Grass cutting - 109 - £400.00p
News & Notes - Grant ------------------ 110 -- £40.00p
R Parsons - Clerk's fee on account ------ 111 - £240.00p
40/02 Transport, Roads and Footpaths: *
It was reported that the lengthsmen's visit on 7th/8th
August had been completed satisfactorily and that the
next visit is scheduled for 5th/6th December. The Council
is grateful to the Odstock parishioner who acts as the
lengthsmen's co-ordinator, however, he will not be
available for the December visit. * WCC Rights of Way
Footpath classification - Cllr Poynting agreed to examine
the Rights of Way schedule and map and report back to the
next PC meeting.
41/02 Planning: * S/2002/1409 - FULL
APPLICATION - ERECTION OF THREE DWELLINGS FOLLOWING
DEMOLITION OF EXISTING DAIRY BUILDING. REVISION TO
PLANNING PERMISSION S/2001/437 DATED 13TH DECEMBER 2001
at NUNTON FARM, ODSTOCK ROAD, NUNTON. The original
application was for conversion of the Dairy Building but
it has now been determined that this is not a practical
solution. This application is to vary the original
permission so that the Dairy Building can be demolished
and the dwellings built using as much of the old
materials as possible. Since the period for comment by
the PC expired on 31st July, the opportunity to respond
has passed. * FASTRACK planning report - following
feedback from the Area Committee meetings, revised
proposals will shortly be presented to District
Councillors.
42/02 Anti-Social Behaviour: Cllr Berry
is concerned that owners are allowing their dogs to foul
the Odstock Playing Field and other communal areas. Dog
faeces are a health hazard, especially in play areas. It
was resolved that the problem should be publicised in the
next edition of News & Notes together with a warning
that dog fouling in restricted areas will not be
tolerated. Additional 'dog fouling' notices will be
erected and direct contact made with the owners of dogs
observed fouling. Cllr Berry also reported that garden
bonfires are often started without a warning being given
to neighbours. It was agreed that an explanation should
appear in News & Notes.
43/02 Litter
Clear-up Day and Skips: It was decided that the
Council would organise a 'litter clear-up day' on Sunday,
13th October and that skips would be ordered for two
weeks in October. Action: the Clerk.
44/02 Correspondence: The PC noted the
following correspondence: * Ethnic Monitoring guidelines.
* Report of Liaison meeting at City Hall on 23rd July. *
Police Community Consultation Group - minutes and agenda
for 17th September. * Waste Local plan 2011 - Revised
Deposit draft. * SDC's FASTRACK planning report. * DEFRA
rural services standards 2002 at www.defra.gov.uk/wildlife-countryside/ruralwp/
and the first progress report at www.countryside.gov.uk.
45/02 The next Parish Council meeting:
Cllr Underhill suggested that another meeting would be
needed before the next scheduled meeting on Wednesday, 4th
December 2002. It was agreed that a meeting would be
arranged towards the end of October and each Councillor
would be notified of the proposed date.
The meeting closed at 9:40pm
Signed without amendment by the Chairman on 16th October
2002.
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