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The Annual meeting of Odstock Parish
Council was held at 7.30 pm on 13th May 2003 in The
Radnor Hall, Bodenham.
Present: Robert Underhill (the retiring
PC Vice-Chairman), Cliff Whitley, Rod Poynting, Sue
Nicholls, Brian Clake, Jean Payne and Richard Parsons (Clerk)
and four members of the public. Apologies
were received from Sherwood Elcock (the retiring PC
Chairman), Simon Martin, Colin Berry, District Cllr Bryan
Rycroft and County Cllr Julian Johnson.
12/03 Declaration of Acceptance of Office:
Following the Election on 1st May, each Member made the
required Declaration of Acceptance of Office of
Councillor. The Register of Member's Interests will be
delivered to the SDC Monitoring Officer within 28 days.
The elected members are as follows:
BERRY,
Colin Stephen, Carmel, Shepherds Close, Odstock
CLAKE,
Nigel Brian, Broadmeadow, Nunton Drove, Nunton
MARTIN,
Simon Timothy, Nunton Farm, Nunton
NICHOLLS,
Susan Elizabeth, Staddle Stones, Nunton Drove, Nunton
PAYNE,
Jean, Brensham, Nunton Drove, Nunton
POYNTING,
Roderick Clive, Cottage 109, Bodenham
WHITLEY,
Clifford, Lynford House, Nunton
13/03 Chairman and Vice-Chairman: Cllr
Underhill called for nominations to the Office of
Chairman of the PC and Cllr Clake proposed Cllr Poynting.
Cllr Whitley seconded the proposal and all agreed. Cllr
Poynting took the Chair and Robert Underhill took his
leave of the meeting. Cllr Payne proposed and Cllr
Nicholls seconded Cllr Whitley as Vice-Chairman.
14/03 Comments from the Public: *
Parishioners were concerned about the excessive speed of
drivers through the villages and also the overgrown
hedgerows along the C12 Nunton to Odstock road. Action:
The Clerk will ask WCC if the Speed Indicator Display (SID)
device can be deployed and the owners of the relevant
hedgerows will be contacted. * Abandoned Vehicles at
Shepherds Close and parking near the hospital and on the
pavement adjacent to the new houses at the Old Dairy are
still unresolved issues. Action: The
Clerk will liaise with the relevant authorities.
15/03 Dates of forthcoming Parish Council
Wednesday evening meetings: * 2nd July * 10th
September.
16/03 Declaration of Interest: Cllr
Clake declared a personal interest in any matter
concerning the Village Hall Committee since he is the
treasurer. He will refrain from taking a proactive part
in discussions on this topic.
17/03 Minutes of the meeting on 16th
April 2003, having been circulated, were agreed and
signed by the Chairman.
18/03 Matters Arising:
* 05/03.Proposals to reactivate Neighbourhood Watch will
be discussed at a future PC meeting.
* It was agreed that Skips should be deployed in the
villages during June. There was a discussion about the
suitability of the skip site in the Nunton lay-by but it
was resolved to make no change for now. Action:
The Clerk.
* Noticeboards for Nunton and Odstock are in hand. Action:
The Clerk.
* In the past a local craftsman has repaired the Bus
Shelters and it was agreed that this arrangement should
continue. Action: The Clerk will liaise
with the craftsman. It was noted that the terms of the
leases for the three wooden bus shelters are still in
force since the rents are billed for and paid each year.
* A lease on the Nunton field is expected to be available
for consideration at the next meeting. Action:
The Clerk.
* The Odstock Playingfield is continuing to be maintained
by Sodexho Land Technology Ltd.
* It was agreed that Odstock PC would be represented at
the Nunton Fête on Saturday, 12th July and that plans
for the development of the field should be made available
at that time.
19/03 Youth Development: The Clerk
reported that he had established a dialogue with the WCC
Youth Development co-ordinator. This should provide an
opportunity to discover how the younger generation in the
community expected youth facilities to be developed. Action:
The Clerk.
20/03 Reports: There were no reports
from WCC, SDC or the Police.
21/03
Finance: * The PC's Insurance renewal was
reviewed and the Clerk reported that the Wiltshire
Association of Local Councils (WALC) was arranging a
group scheme underwritten by Zurich Municipal for PCs in
Wiltshire. It was agreed that Odstock PC would accept the
lowest quote for a comparable Insurance policy. It was
noted that the PC would need to be a member of WALC in
order to take advantage of the Group scheme. * The Annual
Audit Return for the year ended 31st March 2003 was
completed from the previously agreed accounts and signed
by the Chairman and the Clerk. A meeting with the
Parishioner who has agreed to provide the Independent
Internal Audit will be arranged and providing there are
no errors or omissions the return will be forwarded to
the External Auditor.
22/03 Transport, Roads and Footpaths: *A
Parishioner had reported that horses had been fouling the
walkways between Odstock and Nunton. The Clerk stated
that, whilst there were byelaws to control fouling by
dogs, there were no similar regulations that applied to
horses being ridden. * The next lengthsmen's visit is
scheduled for 13th/14th August.
23/03 Planning:
* S/2003/820 - CHANGE OF USE FROM YOGA STUDIO TO CLASS B1
OFFICE AND LIGHT INDUSTRIAL at THE BARN THE AVENUE
ODSTOCK SALISBURY - The PC will support this application.
* To consider the Countryside Agency's Parish Plans
Publication - Cllr Nicholls agreed to review this.
24/03 Correspondence: * SDC Skip Grant
for 2003/04. * Wiltshire and Swindon Waste Local Plan
2011 Public Inquiry will commence on 29th April. * Notice
of Forum meetings by the Cranborne Chase & West Wilts
AONB.
25/03 The next Parish Council meeting is
scheduled for Wednesday, 2nd July 2003.
The meeting closed at 9:15pm
Signed without amendment by Cllr Rod Poynting, the PC
Chairman, on 2nd July 2003.
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