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The Annual meeting of Odstock Parish
Council was held at 7.30 pm on 18th May 2005 in The
Radnor Hall, Bodenham.
Present: Rod Poynting (Chairman), Cliff
Whitley (Vice-Chairman), Brian Clake, Sue Martin, Richard
Parsons (Clerk), Salisbury District Cllr Bryan Rycroft
and thirteen members of the public.
Apologies: WC Cllr Julian Johnson and
Sherwood Elcock. Absent: Simon Martin
and Colin Berry.
31/05 Annual Parish Meeting:
1. The Chairman delivered his report for
the previous year. In July the PC had formally agreed a
lease on the Nunton Football field for use as a
Recreation Ground. He regretted that obtaining agreement
on the siting of the proposed play area was delaying the
implementation of this project. The PC had been pleased
that WCC had provided two new bus shelters at Bodenham
and the third Noticeboard, funded by a SWAGrant, had been
installed next to the telephone kiosk in Odstock. Skips
had been deployed in the villages during July and again
in November. Two scheduled WCC Lengthsmen' visits had
taken place and extra visits had been arranged to deal
with specific issues. The PC had been concerned at the
increase in traffic through the villages, likely to have
been caused by the road works associated with the
Britford Park & Ride installation on the A338. Once
this facility is operational the PC hope that traffic
flows will return to normal. In April the PC had
organised a Neighbourhood Watch and Community Safety
meeting in the Radnor Hall. This had proved successful
and several parishioners had taken advantage of Wiltshire
Fire Brigade's offer of free smoke alarms. The Clerk
reported that the PC's expenditure during the year had
been £5,320 and that the balance to be carried forward
amounted to £13,750.
2. There was considerable debate about
proposals for improved access to the Nunton Football
field. Several Nunton Drove residents expressed concern
and PC members were asked to reconsider the proposed
plans.
3. A parishioner was concerned that the
PC had appeared to have decided to replace the annual
deployment of skips with special visits by a manned
regular refuse collection vehicle.
4. A parishioner was concerned at the
increase in the amount of the PC's annual precept.
32/05 Election of Chairman and Vice-Chairman: Cllr
Cliff Whitley proposed and Cllr Sue Martin seconded, Cllr
Rod Poynting as Chairman. The Chairman proposed and Cllr
Brian Clake seconded, Cllr Cliff Whitley as Vice-chairman.
33/05 Election of Committees: Members
resolved that Odstock PC would not need any committees.
34/05 Declaration of Interest: None.
35/05 Delegation of Functions: LGA 1972
s101 allows for the functions of a statutory authority to
be discharged through a committee, sub-committee, officer
or any other local authority. The Chairman proposed and
Cllr Clake seconded that when necessary, statutory
functions should be delegated to the Clerk as Proper
Officer of Odstock Parish Council. This was agreed
unanimously.
36/05 Meeting Dates: Members resolved
that ordinary meetings of Odstock Parish Council should
take place on the following dates: 14th September, 7th
December, 18th January 2006, 22nd March and the 2006
Annual meeting would be held on 17th May. In accordance
with LGA72 sch.12 s.9(1), Extraordinary PC meetings can
be called at any time and may be subject to LGA72 sch.12
s.10(2) requiring three clear days notice.
37/05 Minutes of the PC meeting held on
23th March 2005 were agreed as a true record subject to
the clarification of minute no.26/05(b); Cllr Clake had
actually stated that the PC would re-assess traffic flows
through the villages once the disruption caused by the
Britford Park & Ride had subsided. The minute as
written did not accurately identify the actions that he
was proposing the PC should take. Members agreed that
this amendment should be recorded and resolved that the
Chairman should sign the minutes as a true record.
38/05 Matters Arising:
a) Nunton Field: Due to the extent of the
concern shown by Nunton Drove residents, the Chairman
proposed that a site meeting should be arranged for the
benefit of PC members and Nunton Drove residents. Action:
Cllr Whitley agreed to draft a letter to the
Longford Estate Office expressing the general concerns of
Nunton Drove residents and of OPC members.
b) Electrical Contract: Cllr Clake
reported that the second quote was similar to the first
from Bennett & Dean who had prepared the original
electrical survey. Members resolved that Cllr Clake
should liaise with Bennett & Dean to ensure that the
work was completed to the PC's satisfaction.
c) WALC Briefing Day: The 2004 National
Agreement between SLCC and NALC aimed to put the emphasis
for reward onto the workload of a Parish Clerk rather
than by reference to the population size of a parish, as
had been the case in the past. The result should be that
no Clerk is paid for less than four hours per week and
that following careful analysis, an appropriate starting
level should be determined within the spinal column
points system as agreed by the National Joint Council for
Local Government Services. Thereafter, recommended annual
increments can be related to years of service and/or
educational achievements.
d) SLCC Training: Members approved the
fee to enable the Clerk to attend the training conference
in Devizes on 20th May.
39/05 Neighbourhood Watch and Community Safety
meeting: Members noted the success of this event
that had been reported on in the May edition of News
& Notes. Cllr Whitley reported that he had taken
advantage of the free offer from Wiltshire Fire Brigade
for the installation of residential smoke alarms.
40/05 Finance:
a) Community First: Members resolved to accept
the invitation to renew the PC's Zurich Municipal
insurance policy for 2005/06 at a premium of £306.50p.
b) Chairman's Allowance: The Chairman
would not require an allowance for 2005/06.
c) PC Accounts for y/e March 2005: Members
approved the accounts as presented.
d) Internal Auditor: Members agreed to
the re-appointment of the OPC Internal Auditor.
e) Payments: The following were approved:
WALC - Annual Subscription ---------
172 - £139.71p
Community First - Insurance Premium -
173 - £306.50p
R Parsons - Clerk's fee on account
---- 174 - £380.00p
SLCC - Training Conference Fee -----
175 -- £25.00p
41/05 Transport, Roads and Footpaths:
a) WCC Parish Lengthsmen: The Parish Lengthsmen
Co-ordinator agreed to prepare a schedule of tasks for
the planned Lengthsmen visit on 27th / 28th June. Any
unresolved issue following the visit will be the subject
of a request for an extra visit.
b) Traffic Management: Members noted
Cllr Clake's comments regarding minute no.26/05(b) and
resolved to re-visit this subject once the Britford Park
& Ride was fully operational.
c) Clarence: WCC had provided details of
the actions taken in respect of eleven Clarence Defect
Reports received from Odstock Parish between 22-Sep-04
and 14-Mar-05. Freephone: 0800-23-23-23.
d) Fly Tipping: It had been reported
that rubbish was being dumped in the Odstock school
carpark.
e) Parking at the Hospital: District
Cllr Rycroft relayed a message from County Cllr Johnson
that there was no progress to report.
f) Harnham Relief Road: District Cllr
Rycroft invited OPC to respond to the consultation. Action:
Cllr Whitley agreed to draft a letter to WCC
objecting to the proposals on the grounds that the road
through Nunton and Odstock would be likely to suffer a
substantial increase in traffic.
42/05 Planning:
a) S/2005/0835 - FULL APPLICATION - PROPOSED NEW
16 BED WARD EXTENSION TO MAIN HOSPITAL BUILDING at NEW
HALL HOSPITAL BODENHAM SP5 4EY. No Objections.
43/05 Reports and Correspondence:
a) Trafalgar Commemoration: District Cllr
Rycroft reported that Villagers planned to mark this
historic occasion on 27th August. In 1805, a messenger
travelling from Devon had passed through Coombe Bissett
en route to London with news of the outcome of the Battle
of Trafalgar.
b) Wiltshire Association of Local Councils: Members
noted that the AGM is in Devizes on 8th July.
c) Southern Area Community Plan: The
Clerk agreed to attend the meeting in the City Hall on 25th
May to review the Community Planning Process.
44/05 The next Ordinary Parish Council meeting
will be held on Wednesday, 14th September.
The meeting closed at 9:20pm
Signed without amendment by the PC
Chairman, Cllr Rod Poynting, on 14th September 2005.
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