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An Ordinary meeting of Odstock Parish Council was held on 4 July 2013 in the Barker Room at Nunton.
Present: Rod Poynting (Chairman), Stephen Stapley (Vice-Chairman), Colin Berry, David Williamson-Jones, Gavin Simmonite, Richard Parsons (Clerk) and no members of the public.
Apologies: Ray Martin, Nigel Start and Wiltshire Cllr Julian Johnson.
25/13 Open Public Forum: None.
26/13 Declaration of Interest: None.
27/13 Minutes of the Annual PC meeting held on 9 May were approved subject to an amendment to minute no.
14/13 Co-option of Eligible Persons to the Office of Parish Councillor: Cllr Ray Martin let it be known that he had only provisionally agreed to continue as an Odstock Parish Councillor, prior to the Annual OPC meeting on 9 May. Prior to this current OPC meeting, he let it be known that he did not wish to continue as a member of OPC and therefore the vacancy in the Office of Odstock Parish Councillor will be carried forward until an eligible candidate comes forward. In all other respects, the minutes were approved as a correct record and signed by the Chairman.
28/13 Nunton Recreation Field:
a) Emergency Services Training: The Chairman reported that the training company wanting to demonstrate their aerial surveillance equipment had agreed to display at the Annual ONB Fête on Saturday, 6 July.
b) Community Orchard: The Chairman reported that he wanted to propose that the area to the east of the Pavilion be planted with a selection of fruit trees. The idea would be to make it possible for parishioners to sponsor a tree and create a lasting memory. He suggested that £100 might be an appropriate amount per tree.
c) Play Area Safety Inspection: The Royal Society for the Prevention of Accidents (RoSPA) will conduct an inspection of the Nunton Play Area during September and submit a safety report to OPC.
29/13 Community Initiatives:
a) Radnor Hall Committee: The Chairman reported on the 6 June AGM where it was revealed that the Radnor Hall was just managing to break even and that OPC's grant towards the cost of the annual lease was very important to the ongoing success of the venue as an important village amenity.
b) Odstock Recreation Field: Cllr Simmonite reported that he had submitted some new grant applications. The Longford Estate has agreed to create a rolling 5 year lease on the Odstock Recreation Field and there is an increase in the numbers of children under five years of age in Odstock. The grant application to the Community Grants Scheme will be decided at the Southern Wiltshire Area Board meeting on 1 August.
c) Jubilee Gardens: The Chairman reported that this project had been completed and that the Annual Raft Race on Saturday, 6 July will be the opportunity to publicly thank the Hill's Waste Ltd Community Landfill Fund for their grant and the Southern Wiltshire Area Board for their enabling grant. There was a discussion about providing an additional picnic table and the desirability of erecting a sign to explain terms of use.
d) High-Speed Broadband: Registering at www.superfast-openreach.co.uk will help to indicate local demand.
30/13 Transport, Roads and Footpaths:
a) Parish Highways and Streetscene Maintenance: Wiltshire Council's 'Clarence' Service
(0800 23 23 23) continues to be the best way for reporting Highways issues. Further ongoing information is awaited.
b) Footpaths: Cllr Berry continues to lobby for improvements to roadside walkways in the parish.
31/13 Planning: There were no new planning applications.
32/13 Reports and Correspondence: The next Area Board meeting is in Alderbury Village Hall on 1 August.
33/13 Finance:
a) Review of Expenditure and Budget Forecast: Spending is in line with expectations.
b) Receipt of Precept for 2013-2014: £8,843.96p on 26 April equating to £34 per Band D Council Tax Payer.
c) Receipt of Grant from the Community Landfill Fund: £1,800 on 27 June.
d) Payments: The following were approved:
Five Rivers Contracting Ltd - Riverbank Improvements 483 £4,368.00p
HMRC - PAYE 484 £132.00p
Bawden Contracting Services Ltd - Grass Cutting 485 £396.50p
34/13 Any Other Business (for information only): None
35/13 The next scheduled OPC meeting will be held on Thursday, 5 September 2013.
The meeting closed at 8:54pm
Signed without amendment by the PC Chairman, Cllr Rod Poynting, on 5 September
2013.
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